Operations Associate

Administrative support for our professional and highly functional team of enthusiastic Lake-lovers provides the foundation for our success to Keep Tahoe Blue. The League to Save Lake Tahoe (the League) is searching for an exceptionally organized, detail-oriented, and efficient individual to join our growing team. A successful Operations Associate will be highly self-motivated and have a versatile skill set to support the team in a variety of operational functions, while maintaining accuracy of organizational documents and files. The Operations Associate plays an integral role in ensuring that all internal processes and building management run smoothly, creating a productive environment for this motivated team of environmental professionals.

ABOUT US: A BRAND KNOWN THROUGHOUT THE WORLD

Founded in 1957, the League is the oldest and largest environmental organization focused on protecting Lake Tahoe. We have a values-based culture founded on our organizational values and team building principles, which support and guide our decision making and planning for the future. The League is a solutions-based, science-driven and innovative organization with a focus on professionalism, transparency, work/life balance and credibility. Our team reflects these core values and supports one another to achieve our goals.

RESPONSIBILITIES 

Under the direct supervision of the Finance & Operations Manager, the Operations Associate (OA) will perform various administrative and office duties, including ensuring the office operates effectively, maintaining departmental organization and records, supporting staff as it relates to operations, assisting Human Resources with recruitment processes, keeping organizational policies and procedures up to date, and assisting the Finance & Operations Manager in enforcing company policies and procedures.

Office support aspects:

The OA will support the office by anticipating office needs and ensuring the telephone system, internet service, and all office equipment is serviced and functioning regularly, troubleshoot problems with the systems, and contact vendors for assistance if necessary. The successful candidate will help set up office furniture and assist in office moves, and keep the office and yard clean.

The OA will track office technology systems and updates with support from the contract IT company. As it relates to technology, the OA is responsible for keeping programs and equipment up to date and safeguarded, and ensuring equipment distributed to staff is functional. The OA will monitor backups of staff computers, including service tags and other important details. The position will also ensure that the office is properly stocked with supplies and place supply orders.

The OA will provide and maintain a safe and clean building and yard through managing cleaning, recycling, composting, and attending to common areas. The role will also strive to improve office sustainability.

Administrative aspects:

The position will track and submit required forms, and draft and maintain administrative policies and procedures. The OA will support event planning and/or execution as it relates to operations, as well as ensure organizational documents are stored correctly. The successful candidate will help lead the organization in proper filing of the administration department’s digital and paper files, as well as maintain the administrative department files with high accuracy for auditing and reporting purposes.

The OA will work with the Finance & Operations Manager and other staff members to facilitate and plan team building and staff appreciation events, as well as support, showcase, and promote organizational values. The position will support the recruitment, hiring, and onboarding processes and help with the upkeep of employee forms. The OA will also support the maintenance of and updates to the employee handbook, injury and illness prevention plan, and other departmental documents. The OA will be open to assisting their supervisor in other tasks as requested, as well as assisting in any audit preparation upon request.

The Operations Associate is a full-time hourly position based at our headquarters in South Lake Tahoe, California. Our regular business hours are 9 am - 5 pm, Monday - Friday. Due to the nature of the position, you will be working in the office from 9 am - 5:30 pm, Monday - Friday with some evening and weekend work depending on organization and event schedules and needs.

WHAT YOU NEED

Required job skills:

  • An interest in environmental conservation and the League’s mission to protect, restore, and advocate for the ecosystem health and scenic beauty of the Lake Tahoe Basin;

  • Undergraduate degree (B.A. or B.S.) preferred but not required;

  • One or more years of professional experience;

  • Good judgement and the ability to work well with others;

  • Strong analytical and excellent organizational skills, with keen attention to detail;

  • Ability to plan, prioritize and manage a variety of tasks in a busy, fast-paced environment;

  • Efficient and effective at managing and completing tasks to meet deadlines;

  • Excellent interpersonal and communication skills, both written and oral;

  • Capacity to maintain a high degree of accuracy in data and confidentiality; and

  • Must be detail and solutions-oriented.


League-specific requirements:

  • Employees are required to have a current COVID-19 vaccination.

  • Employees are required to have a vehicle that is in good working order, proof of valid driving license, non-expired vehicle registration and effective insurance coverage.

  • Travel around the Tahoe Basin, San Francisco Bay Area, Reno and Sacramento may be required.

  • Position requires some physical activity, such as bending, stooping, carrying, and lifting up to 40 pounds.


As a valued representative of our organization, you will:

  • Be on a team that engages Tahoe’s diverse and evolving community of visitors and residents to protect Lake Tahoe by spreading awareness and taking action;

  • Work at a place that promotes environmental protections and policies backed by science that ensure Tahoe is resilient in the face of the climate crisis; and

  • Take part in crafting resolutions to the challenges facing Tahoe that strike a balance between enjoyment today and preservation for future generations.


The League offers many benefits, including:

  • Hybrid office and remote work options, along with opportunities for an alternative, non-traditional work schedule;

  • A dynamic and exceptional team of enjoyable coworkers;

  • A newly renovated, state-of-the-art office building and education center (coming in 2022);

  • Medical, dental, vision, and life insurance 100% covered by the company for employees;

  • $125/month corporate contribution to Health Savings Account (HSA) with select health plan choice;

  • IRA match up to 3% of employee's salary after two years served;

  • Vacation leave, paid volunteer time off, plus 13 paid holidays and extra paid time off between 12/25 and 1/1;

  • Pet-friendly environment;

  • Merchandise discounts and credit; and

  • Much more!


PAY RANGE

$17.00 - $18.00/hr

SUPERVISION

Reports to: Finance & Operations Manager

Supervises: N/A

APPLY

If this sounds like the job for you, send us a PDF copy of your cover letter and resume to jobs@keeptahoeblue.org. Tell us why you’re the best fit for the position and for the League.



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